View and manage contacts
View, create, edit, import, export, share, and organize contacts in the Qboxmail Webmail Address Book.
Address books
To view the contacts in an address book, select it in the sidebar of the Address Book module. Address books are divided into:
| Icon | Action | Description |
|---|---|---|
| Personal address book | Created automatically. Contains the personal contacts you have added. | |
| Company address book | Created automatically. Contains the contacts of colleagues belonging to your company, therefore all contacts in your domain. | |
| User-created address books | All address books created by the user through the + Address book button. |
Manage contacts
To create a new contact, click the New contact button or
in the sidebar, fill in the required fields, and click the Save button to add the contact to the selected address book.
Some fields are immediately displayed in the new contact creation form.
To add more, click + Add field. These are all the available fields:
| Action | Description |
|---|---|
| Avatar | Contact image. If not present, it will be automatically added by the system based on the contact’s name or the domain of the associated email address |
| Address book | Address book where the contact will be added. |
| First name | Contact’s first name. |
| Last name | Contact’s last name. |
| Company name | Contact’s company. |
| Role | Contact’s role in their company. |
| Team | Contact’s team in their company. |
| Contact’s email addresses. You can enter multiple email addresses. | |
| Phone | Contact’s phone numbers. You can enter multiple phone numbers. |
| Home address | Contact’s mailing addresses. You can enter only one home address. |
| Work address | Contact’s mailing addresses. You can enter only one work address. |
| Display name | Contact’s display name. |
| Nickname | Contact’s nickname. |
| Birthday | Contact’s date of birth. |
| Notes | Additional notes for the contact. |
| Personal website | Link to the contact’s personal website. |
| Work website | Link to the contact’s work website. |
To send an email to a contact, select the contact from the list and click the email icon . A new email compose window will automatically open with the selected contact as the recipient.
To share a contact, select the contact from the list and click the share icon . A new email compose window will automatically open with the contact you want to share attached.
To edit a contact, select the contact from the list, click edit ,
make your changes, and click the Save button to confirm.
To delete a contact, select the contact from the list, click the trash icon and click the Delete button to confirm.
Importing contacts
If you want to import contacts into Webmail, you can do so individually or in bulk through an import.
To perform an import, you must first choose the Address Book into which you want to import. If you want to import into a new Address Book, you must create it first.
To import contacts, follow these steps:
Right-click the address book into which you want to import the contacts.
Import button to complete the operation.When the import is complete, the contacts contained in the file will be added to the selected address book.
Contacts can only be imported from a vCard file. A vCard file (or VCF, Virtual Contact File) is a file with a specific format used mainly as an electronic business card.
Exporting contacts
Exporting contacts allows you to save a vCard or LDIF file containing all contacts from a specific Address Book to your device. This file is useful for importing contacts from an old provider to a new one.
Exporting contacts from the previous provider
Many providers and email clients allow contacts to be exported in vCard format (or VCF - Virtual Contact File), a standard used for exchanging and storing contact information.
Generally, you can export contacts by going to the Contacts, Address Book, or Tools > Export contacts sections, and selecting the vCard (.vcf) format. Software that supports this feature includes, for example, Thunderbird, Roundcube, and Google Contacts.
Some providers, such as Microsoft Outlook, use different formats instead, such as .ldif. In these cases, you will need to convert the exported file to vCard (.vcf) format before proceeding with the import. Conversion can be performed using one of the many dedicated tools available for your operating system.
For detailed instructions on exporting contacts, consult the official documentation of the provider or application used.
Exporting contacts from Webmail
You can export contacts from Webmail by following these steps:
Right-click the address book you want to export.
Export to download the file to your device.The supported export formats are vCard (.vcf) and LDIF (.ldif).